Cold Emails

Ryan Levy
February 12, 2025

Not all emails are created equal. Let’s go over some common scenarios and how to write one for each.

1. I’ve never met this person, I want an internship at their company

This is your, “I’ve sent 100 and gotten 1 back” email. Keep it short, succinct, and direct. Note the intentional white space between the lines – it’s more legible that way.

Hi [Name],

My name is [Your Name], and I’m a [X]-year at UVA studying [Major]. I’m really interested in [Their Industry], and if you have any free time, I’d love to learn about your experience at [Their Company].

Best,

[Your Name]

Note: if sending to a non-UVA alumni, use freshman, sophomore, junior, senior. They might not get UVA’s lingo.

2. They responded and they’re happy to chat

Great! Now that you’ve got the go-ahead, suggest times to meet. Your schedules might not line up, but it’s good practice to take the initiative.

Hi [Name],

Thanks for getting back to me! Do any of the following times work for you:

[Day: Time]

Looking forward to our conversation.

Best,

[Your Name]

3. Sent an email, got no response

Wait a week, and send them a follow up. Don’t start a new email, hit “Reply” on the initial email you sent. This way, they can look at your original message.

Hi [Name],

Hope you’re doing well.

Just wanted to follow up on my last email. I'd love to connect and hear about your experience at [Their Company].

Best,

[Your Name]

Subject Lines

Subject lines explain in 5 words or less who you are and how they know you. Pick one that matches your situation best:

UVA [X]-Year Interested in [Industry]
[Mutual Contact] - UVA [X]-Year (only use if the mutual told you to reach out)

There are plenty more types of emails to cover, but this is a good start. I encourage you to look back at these if you’re feeling lost on what to say.